November 2021 updateThis website is owned and operated by Bayside Metropolis Council utilizing software program licensed from Harvest Digital Planning (Harvest). For particulars on how Bayside Metropolis Council collects, protects, discloses, shops and makes use of your private data, seek advice from their Info Privateness Coverage under. For particulars of how Harvest could entry private data, please seek advice from Harvest’s Privateness Coverage.We’re dedicated to sustaining a tradition that respects every particular person’s proper to privateness.We’re dedicated to your privateness by way of the disclosure of strategies of data gathering, storage and dissemination.We adjust to all obligations underneath the provisions of the Victorian Privateness and Information Safety Act 2014.The Info Privateness Act and the Australian Privateness Rules (APPs) set out the core necessities for the safety of private data in Australia. Please learn the Info Privateness Coverage under contact us by way of the small print on the finish of this web page when you’ve got any questions.What data is collected?Becoming a member of Bayside Have Your SayTo take part in some on-line engagement actions, we could require you to hitch and log in to the positioning. This helps us perceive and report on the demographic illustration of these collaborating in actions. It may possibly additionally permit us to restrict people to a single response for a undertaking.Info assortment and useBayside Metropolis Council is the only proprietor of the data collected inside the Bayside Have Your Say web site. We won’t promote, share, or lease this data to others in methods aside from what’s disclosed on this assertion. Bayside Metropolis Council could acquire a variety of private data from you if you use our Have Your Say web site. Private data will likely be collected in a variety of how together with by way of a registration course of or by way of numerous actions and interactions on the positioning. The kind of private data collected will differ and should embrace (however is probably not restricted to) the next forms of data, when this data is shared, similar to by way of logging in to Have Your Say:Your nameEmail addressUsernameProfile picturePhone numberYour IP addressUser-agent string (browsers)Different distinctive ID numbersSocial community account IDs Bodily deal with, postcode, or different locational attributesDemographic data similar to age, gender, and so on.Details about your preferencesYour recorded ideas, concepts, opinions, and so on. as expressed by you. This may increasingly embrace delicate data if you happen to present political beliefs.By submitting your private data, you consent to Bayside Metropolis Council utilizing it to:full an exercise that you’ve chosen to undertake;administer Council’s relationship with you;monitor on-line exercise on the Have Your Say web site;enhance and add to Council’s companies (together with on-line); orwhere required or authorised by lawdetect and rectify fraud or different behaviour that violates phrases of usesend updates and data the place you will have consented or would moderately anticipate to obtain themrespond to your enquiriesrequest your feedbackconduct de-identified analysis and analyticsIf you make a submission to engagement by way of Bayside Have Your Say whereas logged in it will likely be related together with your profile. Solely Bayside Metropolis Council staff who want the data to carry out a selected activity (for instance, analysing knowledge or answering a question) are granted entry to personally identifiable data and responses. Sure instruments on Bayside Have Your Say could share your submission and username publicly. At no time will private data similar to e mail addresses be shared with out your particular approval.For all tasks, besides when required by legislative necessities, there will likely be alternate or nameless strategies of participation that don’t require use of the Have Your Say Web site or provision of individual data. Please contact the related undertaking lead or yoursay@bayside.vic.gov.au to debate these choices.Bayside Metropolis Council have contracted the provision of digital group engagement software program from Harvest Digital Planning. Harvest is granted entry to knowledge solely with a view to carry out mandatory upkeep to the software program. Harvest Digital Planning’s contract with the Council is topic to the Australian Privateness Act 1988, Australian Privateness Rules and the Victorian Privateness and Information Safety Act 2014. For particulars of how Harvest could entry private data, please seek advice from Harvest’s Privateness Coverage.How do I entry, change or delete my private data?Change or replace private detailsWe encourage you to maintain your particulars present. You may replace your particulars when you go surfing and edit your account particulars and settings by way of the ‘My profile’ menu on Have Your Say, or you possibly can replace your particulars or delete your account by contacting us straight at yoursay@bayside.vic.gov.auWithin the profile Edit/View display there are a variety of extra data fields supplied by Harvest Digital Planning, nonetheless Bayside doesn’t actively search or use these particulars.You might also request a replica of, modifications to, or deletion of, the private data we maintain, and we are going to act on this request inside an affordable time frame except we’re legally permitted to refuse to take action, wherein case we are going to give you particulars of our refusal in writing. Bayside Metropolis Council will endeavour to answer your request or inquiry inside 10 working days.NotificationsIf you want to obtain updates on tasks you have to to log in to ‘observe’ tasks or present your e mail deal with to subscribe to e mail updates. You may choose out of those notifications at any time by way of contacting yoursay@bayside.vic.gov.au; updating your profile settings or clicking ‘unsubscribe’ on the base of notification emails.We could ship web site bulletins to registered members, which comprise vital details about the opening of a serious engagement undertaking, change to the web site or our companies.How can we shield your data?SecurityThis web site takes each precaution to guard our customers’ data. When customers submit delicate data by way of the web site, your data is protected each on-line and off-line. Entry to delicate person data, is restricted in Bayside Metropolis Council workplaces. Solely Bayside Metropolis Council staff who want the data to carry out a selected activity (for instance, answering a question) are granted entry to personally identifiable data. Information retentionWe will solely retain your private data for so long as essential to fulfil the needs we collected it for, together with for the needs of satisfying any authorized, accounting, or reporting necessities.To find out the suitable retention interval for private data, we take into account the quantity, nature, and sensitivity of the private data, the potential threat of hurt from unauthorised use or disclosure of your private data, the needs for which we course of your private data, whether or not we are able to obtain these functions by way of different means and the relevant authorized necessities.In some circumstances you possibly can ask us to delete your knowledge – change or replace private particulars. Please contact us utilizing the contact element under.In some circumstances we could anonymise your private data (in order that it may well not be related to you) for analytics, analysis or statistical functions wherein case we could use this anonymised data indefinitely with out additional discover to you.CookiesA cookie is a bit of knowledge saved on the person’s arduous drive containing details about the person. Once you use the Bayside Have Your Say web site we could acquire data utilizing applied sciences similar to cookies, tags, net beacons, and navigational knowledge assortment (log information, server logs, and clickstream knowledge). For instance, we could acquire data just like the date, time and period of visits and which webpages are accessed. This data is mostly not linked to your identification, besides the place it’s accessed by way of hyperlinks in notifications or the place you will have recognized your self. LinksThis web site comprises hyperlinks to exterior web sites. Bayside Metropolis Council shouldn’t be liable for the privateness practices of different linked web sites. Once you go away the Bayside Metropolis Council web site you will need to learn the Privateness Statements of different web sites the place you submit personally identifiable data. The Bayside Metropolis Council Privateness Assertion applies solely to data collected by the Bayside Metropolis Council web site.Log filesIP addresses are recorded to analyse traits, administer the web site, monitor person’s motion, and collect broad demographic data for mixture use. Your IP deal with is captured to assist us perceive our members in addition to establish attainable misuse of engagement instruments.Every entry or response to an engagement exercise has the IP deal with recorded in opposition to it.CopyrightCopyright of supplies on Bayside Metropolis Council’s Have Your Say web site is owned by or licensed to Bayside Metropolis Council. Aside from truthful dealing for the aim of personal research, analysis, criticism or overview, as permitted underneath the copyright laws, no half could also be reproduced or reused for any business functions by any means.How do I make a grievance?If you happen to want to make a grievance, please contact us utilizing the small print within the contact part under and supply us with full particulars of the grievance. We’ll promptly examine your grievance and reply to you, in writing, setting out the end result of our investigation and the steps we are going to absorb response to your grievance. In case you are not happy with our response you even have the best to contact the OVIC – Workplace of the Victorian Info Commissioner.Adjustments to this PolicyWe reserve the best to switch this coverage on occasion, at our sole discretion. If we make a fabric change to the Privateness Coverage we are going to notify you and the modified coverage shall be efficient as soon as we notify you of the change. If we don’t make any materials amendments then we are going to submit the modified coverage on our web site and it shall be efficient as soon as posted. We advocate that you simply often verify our web site to be sure you are conscious of our most recent coverage. Contact usFor extra data on the Bayside Metropolis Council Info Privateness Coverage, contact the Supervisor Governance:Bayside Metropolis Council PO Field 27 Sandringham VIC 3191Phone (03) 9599 4444 E-mail privateness@bayside.vic.gov.au For extra data on the Have Your Say web site and Council’s Neighborhood Engagement Coordinator:Bayside Metropolis Council PO Field 27 Sandringham VIC 3191Phone (03) 9599 4444 E-mail yoursay@bayside.vic.gov.au
